1) APA-WA Chapter Vice President

Duties of Vice President:
Primary Duties as set forth by Section 3.6 of the Chapter Bylaws are the following:

  • Assist the President with overall Chapter responsibilities and the Chapter’s responsibilities to national APA. These duties include attending to correspondence, national election, and the day-to-day maintenance of relationships between the Chapter and national level.
  • The Vice President shall carry out other duties assigned by the President. In the absence of, or in the event of incapacity of the President, the Vice President shall assume the duties of the President.

The Vice President shall perform such other duties required by these bylaws or customary to the office.

  • Serve on Executive Board

Other duties assigned include:

  • Oversee Section-Chapter Integration
  • Develop Overall Chapter Calendar
  • Oversee and/or assist with annual conference planning
  • Oversee Bylaws Amendment
  • Liaison between the Executive Board and select committees (example: Legislative Committee during Legislative Session so that Chapter positions may be confirmed in a timely manner)

This position description has been excerpted from the 2017 APA-Washington Chapter Handbook. Any additional questions about the position can be directed to Talia Tittelfitz, AICP at talia.tittelfitz@bhcconsultants.com or Patrick Lynch, AICP at Patrick.lynch@transpogroup.com.

2) APA-WA Chapter Secretary

Duties of Secretary:
Primary Duties as set forth by Section 3.7 of the Chapter Bylaws are the following:

  • Maintain (or oversee the maintenance of) an accurate list of the members of the Chapter;
  • Maintain an accurate roster of Board members, including Committee Chairs
  • notify members of meetings and prepare and report minutes of Membership, Executive Board and Board meetings;
  • transmit to the Executive Director a list of all Chapter officers (including their addresses and telephone numbers) within thirty (30) days of their election;
  • notify the Executive Director of the results of all Chapter voting, and in so doing, specify the quorum and the number voting for each candidate or “aye” and “nay” on each issue;
  • transmit to the Executive Director at least one copy of each publication of the Chapter;
  • submit to the Executive Director proposed Bylaws or Amendments as required by the Bylaws of APA; and
  • perform such other duties required by these Bylaws or customary to the office.
    • Serve on Executive Board
    • Update Board-members Handbook & Chapter Archive in the first quarter of the calendar year
    • The Secretary certifies election results (per Bylaw 6.4). Therefore, the Secretary typically serves on committee, unless running for an office.

This position description has been excerpted from the 2017 APA-Washington Chapter Handbook. Any additional questions about the position can be directed to Talia Tittelfitz, AICP at talia.tittelfitz@bhcconsultants.com or Patrick Lynch, AICP at Patrick.lynch@transpogroup.com.

3) APA-WA Chapter Treasurer

Duties of Treasurer:
The Treasurer is to manage financial activities of the Chapter. Primary Duties as set forth by Section 3.8 (also, 1.11, 1.12) of the Chapter Bylaws are the following:

  • Prepare an annual budget with the assistance of the Board
    • Assist the President and Officers in developing an initial draft of the annual budget for Executive Board Review
    • he Treasurer shall in general perform all the duties as may be assigned by the President or Board of Directors. The Treasurer may have the assistance of staff in performing these duties.
  • Receive and disburse Chapter funds
    • The Treasurer shall be responsible for oversight of the funds and securities of the Chapter and that all such monies are deposited in the name of the Chapter to such federally-insured institution(s) as shall be selected by the Board of Directors.
    • The Treasurer shall provide or cause to be provided to the Board regular financial statements for the Chapter as established by the Board.
    • Deposits are made to the Chapter checking account
    • Pay Invoices
  • Collect Chapter dues and assessments not collectible by the National Office
    • These are received and deposited by the Chapter office in the Chapter Checking account
  • Prepare a financial report to include a current balance sheet and an income statement reflecting the preceding twelve months of Chapter operations
    • Prepare Quarterly Reports for Chapter Board Meetings and an Annual Report for the Annual Meeting of the Chapter. These reports are based on information provided by the Chapter Office and contain:
      • A summary of bank accounts and financial activity
      • A summary of income and expenditures in regard to the Chapter Budget
      • Other items of business as required
  • Oversee maintenance of the Chapter’s books and preparation and filing of an annual tax statement
    • Manage Financial Accounts (checking, savings, and investment accounts)
    • Manage the budget
      • Update and track budget throughout year based on reports prepared by the association office
    • National auditing requirements for Chapter and Sections
      • Chapter – After the close of each quarter during the year, send copies of all financial statements to National for reporting
      • Section- Gather quarterly financial statements and send to National
    • Review and sign annual US Tax Statements
  • Perform such other duties as required by these Bylaws or customary to the office
    • As outlined in Section 1.11 of the Chapter Bylaws - General: Finances, the Treasurer assists the board in reviewing Chapter membership dues and determining if a proposal to adjust Chapter membership dues needs to be reviewed and approved by the Chapter membership at the annual meeting.
    • As outlined in Section 1.12 of the Chapter Bylaws – General: Rebates to Geographical Sections, the Treasurer:
      • Assists the board in annually reviewing rebates to the Sections and determining if the annual budget needs to be needs to be adjusted to reflect changes in the amounts and proportions rebated.
      • Prepare check requests on a quarterly basis for the Section rebates and transmits these to SBI Management Services to be made into checks to sign.
      • Gathers the required financial statements from the Sections on a quarterly basis to meet the National auditing requirements. The Treasurer may withhold rebates to Sections, if the required financial reporting requirements are not made.
This position description has been excerpted from the 2017 APA-Washington Chapter Handbook. Any additional questions about the position can be directed to Talia Tittelfitz, AICP at talia.tittelfitz@bhcconsultants.com or Patrick Lynch, AICP at Patrick.lynch@transpogroup.com.

Southwest Section Position Descriptions

1) Southwest Section President-Elect

  • Assist the President in the guidance and coordination of Committee activities;
  • Carry out other duties assigned by the President;
  • In the absence of, or in the event of incapacity of the President, assume the duties of the President;
  • Perform such other duties required by the Southwest Section bylaws.

In order to ensure continuity in the Southwest Section’s leadership, the President-Elect shall assume the title “President” and not be elected President, following the next regular election of officers, unless he/she declines to aspire to this position, or is found not to be a member in good standing by the Board.

The Southwest Section Board meets once a month via conference call, which is generally 30 to 60 minutes. For additional questions about the Southwest Section leadership positions, please contact Southwest Section President Amanda Smeller at SmellerA@ci.woodland.wa.us.

2) Southwest Section Secretary

  • Maintain an accurate list of the membership of the Southwest Section;
  • Notify members and Executive Board members of meeting, prepare and report brief complete written minutes of Southwest Section and Executive Board meetings;
  • Transmit to the President a list of all Southwest Section officers (including their addresses and telephone numbers) within thirty (30) days of their election;
  • Notify the President of the results of all Southwest Section voting, and in so doing specify the quorum and the number voting for each candidate or the “yes” and “no” on each issue;
  • Transmit to the President at least one (1) copy of each publication or notice of the Southwest Section;
  • Submit to the President proposed bylaw amendments as may be required the bylaws of the Southwest Section; and
  • Perform such other duties required by the Southwest Section bylaws.

The Southwest Section Board meets once a month via conference call, which is generally 30 to 60 minutes. For additional questions about the Southwest Section leadership positions, please contact Southwest Section President Amanda Smeller at SmellerA@ci.woodland.wa.us.

3) Southwest Section Treasurer

  • Receive and disperse Southwest Section funds; 
  • Collect such dues and assessments not collectible by the Washington Chapter or National Office; 
  • Assist the President in preparing an annual budget for review by the Executive Board and the state chapter;
  • Maintain accounts which shall be open to inspection by all Southwest Section members and the state chapter;
  • Prepare for each meeting of the membership and of the Executive Board a brief financial report, which may be verbal, to include a current balance and an income/expense statement reflecting Southwest Section operations since the most recent report; and
  • Perform such other duties as required by the Southwest Section bylaws.

The Southwest Section Board meets once a month via conference call, which is generally 30 to 60 minutes. For additional questions about the Southwest Section leadership positions, please contact Southwest Section President Amanda Smeller at SmellerA@ci.woodland.wa.us.

South Sound Position Descriptions

1) South Sound Section President

Duties of the President:
The primary duties as set forth by Article 5 of the by-laws are as follows:

  • Preside at the meetings of the Section Board and of the membership;
  • Provide leadership on the development of the Section policies and goals in coordination with the Executive Board;
  • Prepare an annual budget for approval by the Executive Board;
  • As needed, create, appoint and discharge all Section Committee Chairs, unless otherwise provided in these bylaws;
  • Attend Chapter Board meetings and represent the Section as a voting member on the APA Washington Executive Board; and 
  • Call meetings and perform other duties prescribed by the bylaws.

The South Sound Section Board conducts a monthly social/business meeting that is an hour long at 5:30 p.m. on the 2nd Monday of the month. Outside of the monthly meeting, time commitment is generally ranges from 4 to 8 hours a quarter. For additional questions about the South Sound Section leadership positions, please contact the current South Sound Section President Rick Walk at RWALK@ci.lacey.wa.us.

2) South Sound Section Vice-President

Duties of the Vice-President:
The primary duties as set forth by Article 5 of the by-laws are as follows:

  • Assist the President in the guidance and coordination of Committee activities;
  • Carry out other duties assigned by the President;
  • In the absence of, or in the event of incapacity of the President, assume the duties of the President;
  • Serve as Vice President-Elect and succeed to the Presidency based on an affirmative vote of the Membership in the subsequent biennium election. 
  • Perform such other duties required by these bylaws.

The South Sound Section Board conducts a monthly social/business meeting that is an hour long at 5:30 p.m. on the 2nd Monday of the month. Outside of the monthly meeting, time commitment is generally ranges from 4 to 8 hours a quarter. For additional questions about the South Sound Section leadership positions, please contact the current South Sound Section President Rick Walk at RWALK@ci.lacey.wa.us.

3) South Sound Section Secretary

Duties of the Secretary
The primary duties as set forth by Article 5 of the by-laws are as follows:

  • Maintain an accurate list of the membership of the Section as provided by APA Washington;
  • Notify members and Executive Board members of meetings, prepare and report brief, but complete written minutes of Section and Executive Board meetings; 
  • Transmit to the President a list of all Section officers (including their addresses and telephone numbers) within thirty (30) days of their election;
  • Notify the President of the results of all Section voting and in so doing specify the quorum and the number voting for each candidate for the “yes” and “no” on each issue; 
  • Transmit to the President at least one (1) copy of each publication or notice issued by the Section;
  • Submit to the President proposed bylaw amendments as may be required by the bylaws of the Section; 
  • Perform such other duties required by these bylaws.

The South Sound Section Board conducts a monthly social/business meeting that is an hour long at 5:30 p.m. on the 2nd Monday of the month. Outside of the monthly meeting, time commitment is generally ranges from 4 to 8 hours a quarter. For additional questions about the South Sound Section leadership positions, please contact the current South Sound Section President Rick Walk at RWALK@ci.lacey.wa.us.

4) South Sound Section Treasurer

Duties of the Treasurer:
The primary duties as set forth by Article 5 of the by-laws are as follows:

  • Receive and disperse Section funds;
  • Collect such dues and assessments not collectible by APA Washington or the APA National office;
  • Assist the President in preparing an annual budget for review by the Executive Board and the state chapter;
  • Maintain accounts which shall be open to inspection by all Section members and the state chapter;
  • Prepared for each meeting of the membership and the Executive Board a brief financial report, which may be verbal, to include a current balance and an income/expense statement reflecting Section operations since the most recent report;
  • Provide the Chapter Treasurer with quarterly bank and brokerage statements; and 
  • Perform such other duties as required by these bylaws.

The South Sound Section Board conducts a monthly social/business meeting that is an hour long at 5:30 p.m. on the 2nd Monday of the month. Outside of the monthly meeting, time commitment is generally ranges from 4 to 8 hours a quarter. For additional questions about the South Sound Section leadership positions, please contact the current South Sound Section President Rick Walk at RWALK@ci.lacey.wa.us.